Unit 506 – 510, Aspire Corporate Plaza, Lot 2 Road 3, CBP 1A MOA Complex Brgy. 76, Zone 10 Pasay City
For the purposes of this policy:
Clients – manning agencies, shipping companies, offshore companies, construction companies, other training providers and other companies that require safety and skills training for their personnel.
Consolidated Training Systems, Inc. – CTSI, “we,” “us” or “our.” CTSI is the leading provider of safety and skills training for sea-based and land-based personnel, both local and foreign.
Data Subjects – refer to all clients, trainees / learners / participants, employees, suppliers, service providers and other individuals or companies whose personal data information will be provided to CTSI.
Personal information controller or PIC – refers to the person who or organization that controls the collection, holding, processing / using of personal information.
Personal information processor or PIP – refers to any persons or organizations to whom a PIC may outsource the processing of the personal data information.
Suppliers / service providers – people or companies who provide products and services essential to CTSI operation.
Third-party accreditation organizations – companies who audit and accredit CTSI like MARINA, OPITO, TESDA, BV. Such organizations may or may not require the sharing of personal data information.
Trainees / Learners / Participants – people who will undergo training at CTSI and whose payment is sponsored by the clients
Walk-in Trainees / Learners / Participants – people who will undergo training at CTSI and will pay for their own training
Zoom, Viber and other applicable applications – applications that can be used to conduct online training or meetings
Central Register (OPITO), WINDA (GWO), MISMO (MARINA) and T2MIS (TESDA) are systems from course accreditation bodies that serve as repository of trainees’ / learners’ / participants’ information and training records.
Your Rights as Data Subjects
You have the right to be informed about the existence of your rights as data subjects and how we process your personal data information.
You have the right to reasonable access to your processed personal data information, to the contact details of the institution we shall be sharing your personal data information and to the identity of our personnel who processed your personal data information.
You have the right to object to the processing of your personal data information, unless: o needed pursuant to a subpoena o collected and processed for obvious purposes o collected and processed as a result of a legal obligation
You have the right to request for the removal of your personal data information from our filing system if it is inaccurate, incomplete, outdated, false or unlawfully obtained/ processed or we have violated your rights.
You shall be indemnified for any damages sustained due to inaccurate, incomplete, outdated, false, unlawful obtaining or unauthorized use of your personal data information.
You have the right to file a complaint to us or to the National Privacy Commission if you think that your personal data information is inaccurate, incomplete, outdated, false, unlawfully obtained or used for purposes you have not authorized.
You have the right to request for the rectification of any inaccurate personal data information from the PIC.
You have the right to data portability. Data portability allows you to obtain a copy, manage and transfer your personal data information from one PIC to another. You can send a formal letter of request (via email or by visiting our office) to us to provide you with the electronic copy of your personal data information.
Giving consent to collect your personal data information
Prior to collecting your personal data information, CTSI shall seek your consent to allow us to collect, process, use and share your personal data information according to this Data Privacy Notice.
Withdrawal of consent
You have the right to withdraw your consent at any time should you think we have violated your rights and processed your personal data information not in accordance to this Data Privacy Notice. The withdrawal of your consent shall not affect the lawfulness of processing based on consent before its withdrawal. Contact our Data Protection Officer to process the withdrawal of your consent.
Document evidence of audits conducted by certifying bodies
HR Department and Department heads
Verify identity and qualification
Establish contact (text message, call or email) regarding
Third-party Accreditation Organizations
BDD, Quality, Admin Departments
Establish contact (text message, call or email) regarding auditrelated activities and other inquiries
Photo / Video documentation of the audit
Documentation of meetings conducted via Zoom, Viber or other applications
To process payment
To process payment for permits / accreditation
STORAGE AND RETENTION OF COLLECTED PERSONAL DATA INFORMATION
CTSI stores the collected personal data information in two (2) ways: hard copies and electronic copies.
Active and / or valid hard copies are stored in the Central File Access (CFA) CTSI Pasay office and in each concerned Department’s filing cabinets for easy retrieval, if deemed necessary.
Inactive and / or hard copies beyond validity period are stored in the CFA Capipisa site within the designated retention period.
The electronic copies are stored in CTSI’s in-house data center for a retention period of 20 years.
DISCLOSURE / SHARING OF COLLECTED PERSONAL DATA INFORMATION
CTSI employees who collect and / or receive the collected personal data information ensure the lawful processing of the said data and the disclosure/ sharing to other authorized employees and third-party organizations.
CTSI shares the trainees’ / learners’ / participants’ personal data information to the following third-party organizations:
MARINA – enrollment reports and Training Completion and Records of Assessment (TCROA) are sent to the email addresses provided by MARINA. Enrollment reports are also uploaded in MISMO.
TESDA – trainees’ personal data information are entered into the Online TESDA Training Management Information System (T2MIS).
Department of Labor – for request of employment-related documents (i.e., pay slip)
SSS/ Pag-IBIG Fund/ PhilHealth – for processing of membership contributions and personal loan application, as applicable
Bank – for personal loan application of employees/ for payment transactions for supplier/ service providers and third-party accreditation organizations, where applicable
BIR – for processing of tax
Foreign Embassies – for visa application
Employees’ collected personal data information may also be disclosed/ shared to clients and certifying bodies, upon request, during audits.
DISPOSAL / DESTRUCTION OF COLLECTED PERSONAL DATA INFORMATION
After the designated retention period, collected personal data information shall be:
Hard copies – shredded and disposed of properly
Electronic copies – removed/ deleted from CTSI’s in-house data center
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. This information is used to track visitor use of the website and to compile statistical reports on website activity, allowing us to improve the website.
Most browsers are initially set to accept cookies. If you prefer, you can set your browser not to accept cookies, and remove cookies from your browser, or inform you when they are set. However, in a few cases some of our website features may not function as a result.
This Policy may be amended without prior notice. Notification shall be made thru our website and / or via email.
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